Engineering Council

Definitions

‘Licensed professional engineering Institution’ – a professional engineering institution that has satisfied the Engineering Council’s requirements to allow them to access and submit candidates for inclusion on the national Register of professional engineers and technicians.

‘National Register’ – a secure database that is used and accessed only by authorised Engineering Council staff in order to facilitate the registration of individuals.

Personal Data

What is personal data
Personal data is any information that can be used to identify an individual.

What personal data do we collect
The personal data that the Engineering Council collects and processes about you is:

Personal data type Supplied by you: N/A

Personal data supplied by someone else:

• Forename(s) and surname
• Date of birth
  Email address
• Nationality (this is not stored in the National Register)
• Telephone number (this is not stored in the National Register)
  Fax number (this is not stored in the National Register)
• Correspondence address
• Email address
• Academic qualifications
• CV/employment history

Please note that the above-named data is submitted to us by the licensed professional engineering Institution that you are registered with and have chosen to apply for EUR ING registration through via post or email.

What we use your personal data for
The personal data we collect will be used for the following purposes:

• To submit your application to European Monitoring Committee (EMC) for assessment.
• To create a record of your application/registration on the National Register.
• To invite you to renew your EUR ING registration prior to your renewal date.
• To generate a certificate which confirms your EUR ING registration renewal.
• To maintain the data in your National Register record to ensure that it is accurate and up to date via regular data reconciliations between the licensed professional engineering Institution that you are registered through and the Engineering Council.
• To provide EUR ING registration status information (e.g. active as in currently registered or inactive if the registration has lapsed) to any person or organisation (engineering organisation, regulatory authority, recipients of services, e.g. employer, client) having a legitimate need for seeking verification.
• For statistical generation, reporting and analysis of the data held on the national Register. All reports are anonymised so that they do not contain any personal data.

What is the basis for processing your data
The processing of your personal data by the Engineering Council is conducted based on legitimate interest in order to facilitate your EUR ING registration and all associated processes as outlined in 'What we use your personal data for'

Special or sensitive data
The EUR ING application form includes the collection of information relating to your nationality, this is not stored on the Engineering Council National Register and your application form is only submitted to FEANI. The Engineering Council does not process special categories of personal data or sensitive data in relation to registrants such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.

Sharing your data
The Engineering Council will share your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:

The Engineering Council will not share or pass on your personal information to any other organisation.

Retention
The Engineering Council will continue to hold the record of your EUR ING registration whether current or lapsed indefinitely. However, paper forms or files containing your data received from the licensed professional engineering Institution(s) that you are registered through in relation to the processing activities described in 2.3 will be retained for a period of 12 months from the panel date. After such time these files will be securely disposed of.

Data Security
All data held or processed by the Engineering Council is held in a secure database managed by the Engineering Council.