Engineering Council

1. Who we are

The Engineering Council is the UK regulatory body for the engineering profession. The Engineering Council is a registered charity, number 286142, whose registered office is 10 Lower Thames Street, London, EC3R 6EN.

The Engineering Council is the holder of the UK Section of the International Registers of Professional Engineers (IntPE), Engineering Technologists (IntET) and Engineering Technicians (IntETn).

Definitions

‘Licensed Professional Engineering Institution’ – a professional engineering institution that has satisfied the Engineering Council’s requirements to allow them to assess and submit candidates for inclusion on the National Register of professional engineers and technicians

‘National Register’ – a secure database that is used and accessed only by authorised Engineering Council staff in order to facilitate the registration of individuals.

1.1 Contact details

The person responsible for data protection matters at the Engineering Council can be contacted by:

email dpo@engc.org.uk
post to the above address
telephone: 020 3206 0500

2. Personal Data

2.1 What is personal data

Personal data is any information that can be used to identify an individual.

2.2 What personal data do we collect

The personal data that the Engineering Council collects and processes about you is:

Personal data type Supplied by you:	Personal data supplied by someone else:
N/A	Forename(s) and surname
	Date of birth
	Address
	Academic qualifications
	Email Address
	Institution membership number
	CV/employment history
	Record of continuing professional development.

Please note that the data listed above is submitted to us by the licensed professional engineering institution that you are registered with and have chosen to apply for international registration via post or email. With regard to renewal applications the data listed above is provided directly by you to the Engineering Council.

2.3 What we use your personal data for

The personal data we collect will be used for the following purposes:

To submit your application to the International Registration Committee (IRC) for assessment.
To create a record of your international professional application/registration on the International Register which includes automatically assigning a unique registration number.
If you submit an appeal based on the outcome of the IRC assessment decision, your application may be passed onto the International Advisory Panel (IAP) to review the appeal.
To generate a certificate which confirms your international registration via the UK Section of the International Register.
To maintain the data in your record to ensure that it is accurate and up to date via regular data reconciliations between the licensed professional engineering Institution through whom you are registered and the Engineering Council.
To invite you to renew your international registration prior to your renewal date.
To record sanctions applied to international registrants in an economy in which the engineer is registered.
To provide international registration status information (eg active as in currently registered or inactive if the registration has lapsed) to any person or organisation (engineering organisation, regulatory authority, recipients of services, eg employer, client) having a legitimate need for seeking verification.
For statistical generation, reporting and analysis of the data held on the International Register. All reports are anonymised so that they do not contain any personal data.
Your data may be transferred to the organisations which are signatories to the International Professional Engineers' Agreement. A list of the organisations and their websites can be found on the International Engineering Alliance website, www.ieagreements.org/agreements/ipea/members/

2.4 What is the basis for processing your data

Our basis for processing your personal data is Legitimate Interest for the purposes of facilitating your registration(s) and all associated processes as outlined in 2.3.

2.5 Special or sensitive data

The Engineering Council does not collect or process special categories of personal data or sensitive data in relation to registrants such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.

3 Consent

There is no requirement for your consent to process your personal data as specified in this Notice unless it is outside the basis of Legitimate Interest.

4. Sharing your data

The Engineering Council may pass your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:

Organisation	Purpose
The licenced professional engineering Institution(s) that you are registered through	To facilitate your international registration.
International Registration Committee	To facilitate the assessment of your application.
International Advisory Panel	To facilitate an appeal.
Other organisations which are signatories to the International Professional Engineers' or International Engineering Technologist agreements. A list of the organisations and their websites can be found on the International Engineering Alliance website, http://www.ieagreements.org/agreements/ipea/members/.	To aid the facilitations of transfers to other signatory countries International Registers.
Third Party IT support companies.	In relation to the maintenance and development of the National Register.

5. Retention

The Engineering Council will continue to hold the record of your registration whether current or lapsed indefinitely. However, paper forms or files containing your data received from the Licensed Professional Engineering Institution(s) that you are registered through in relation to the processing activities described in 2.3 will retained for a period of 5 years plus the current year from the time of receipt. After such time these files will be securely disposed of.

6. Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you may ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply you may have the right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to object to the legal effects of automated processing or profiling.

If we receive a request from you to exercise any of the above rights we will forward them on, as appropriate, to any third party involved (as stated in section 4 above) in the processing of your personal data.

7. Subject Access Request

A Subject Access Request form and copy of the procedure can be requested by emailing dpo@engc.org.uk

Subject access requests may be forwarded on, where appropriate, to any third party involved (as stated above, where applicable) in the processing of your personal data.

8. Complaints

In the event that you wish to make a complaint about how your personal data is being processed by the Engineering Council (or third parties as described in 4 above), you have the right to lodge a complaint;

directly with the Engineering Council's data protection representative; and/or
the Information Commissioner's Office

The details for each of these contacts are:

Supervisory authority contact details	Data protection representative contact details
Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF casework@ico.org.uk 0303 123 1113	Data Protection Representative Engineering Council 5^th Floor Northern & Shell Building 10 Lower Thames Street London EC3R 6EN dpo@engc.org.uk 020 3206 0500

9. Data Security

All data held or processed by the Engineering Council is held in a secure server managed by the Engineering Council.

10. Changes to this Privacy Notice

We reserve the right to update this privacy notice at any time, and we will notify you if there is a substantial change in the way we process your data. We may also notify you in other ways from time to time about the processing of your personal data.

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IntPE, IntET and InETn registration privacy notice