Engineering Council
Registrant privacy notice
Definitions
Licensed professional engineering Institution’ – a professional engineering institution that has satisfied the Engineering Council’s requirements to allow them to access and submit candidates for inclusion on the National Register of professional engineers and technicians.
‘National Register’ – a secure database that is used and accessed only by authorised Engineering Council staff in order to facilitate the registration of individuals.
‘RegPlus’ – a secure online portal that is used and accessed only by authorised Engineering Council staff and authorised Licensed Professional Engineering Institution staff to allow the transfer of data, in order to facilitate registration with the Engineering Council.
Personal Data
What is personal data
Personal data is any information that can be used to identify an individual.
What personal data do we collect
The personal data that the Engineering Council collects and processes about you is:
Personal data type supplied by you: N/A
Personal data supplied by someone else:
- Forename(s) and surname
- Date of birth
- Gender
- Address
- Email address
- Institution membership number
Please note that the above data is submitted to us via RegPlus, by the licensed professional engineering Institution that you have chosen to apply for professional registration(s) through.
What we use your personal data for
The personal data we collect will be used for the following purposes:
- To create a record of your professional registration(s) on the National Register which includes automatically assigning a unique registration number.
- To generate a certificate which confirms your registration(s) with the Engineering Council.
- To maintain the data in your record to ensure that it is accurate and up to date via regular data reconciliations between the licensed professional engineering Institution that you are registered through and the Engineering Council.
- For statistical generation, reporting and analysis of the data held on the National Register. All reports are anonymised so that they do not contain any personal data.
- To provide registration status information (e.g. active as in currently registered or inactive if the registration has lapsed) via confirmation with the Registration team, or via the RegCheck online tool, to any person or organisation (engineering organisation, regulatory authority, recipients of services, e.g. employer, client) having a legitimate need for seeking verification, or access to the required information to locate a specific record in RegCheck.
- As a sample record used during the license review process in relation to the professional engineering institution(s) that you registered through.
What is the basis for processing your data
The processing of your personal data by the Engineering Council is conducted on the basis of legitimate interest in order to facilitate your registration(s) and all associated processes as outlined in 'What we use your personal data for'
Special or sensitive data
The Engineering Council does not collect or process special categories of personal data or sensitive data in relation to registrants such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.
Sharing your data
The Engineering Council will share your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:
| Organisation | Purpose |
| The licenced professional engineering Institution(s) you are registered through. |
To facilitate your professional registration(s). This includes the ability to view in read only format data related to your professional registration(s). This data does not include your address or email address. |
| International Registration Committee | To facilitate the assessment of your application. |
| Other licenced professional Engineer Institutions (for a full list please refer to the Engineering Council website) | To facilitate the transfer of registration from one licensed professional engineering institution to another. This includes the ability to view in read only format data related to your professional registration(s). This data does not include your address or email address. |
| 3rd Party IT support companies. | In relation to the maintenance and development of the National Register. |
The Engineering Council will not share or pass on your personal information to any other organisation.
Retention
The Engineering Council will continue to hold the record of your registration whether current or lapsed indefinitely. However, files containing your data received from the Licensed Professional Engineering Institution(s) you are registered through in relation to the processing activities described in 'What we use your personal data for' will retained for a period of 5 years plus the current year. After such time these files will be securely disposed of.
Data Security
All data held or processed by the Engineering Council is held in a secure database managed by the Engineering Council.