Engineering Council

1. Who we are

The Engineering Council is the UK regulatory body for the engineering profession. The Engineering Council is a registered charity, number 286142, whose registered office is 10 Lower Thames Street, London, EC3R 6EN.

Definitions

‘Licensed professional engineering institution’ – a professional engineering institution that has satisfied the Engineering Council’s requirements to allow them to assess and submit candidates for inclusion on the National Register of professional engineers and technicians.

‘National Register’ – a secure database that is used and accessed only by authorised Engineering Council staff in order to facilitate the registration of individuals.

‘RegPlus’ – a secure online portal that is used and accessed only by authorised Engineering Council staff and authorised Licensed Professional Engineering Institution staff to allow the transfer of data, in order to facilitate registration with the Engineering Council.

‘RegCheck’ - an online registration verifications tool available on the EngC website

1.1 Contact details

The person responsible for data protection matters at the Engineering Council can be contacted by:

• email dpo@engc.org.uk
•  post (to the above address)
• telephone: 020 3206 0500

2 Personal Data

2.1 What is personal data?

Personal data is any information that can be used to identify an individual.

2.2 What personal data do we collect?

The personal data that the Engineering Council collects and processes about you is:

Please note that the above data is submitted to us via RegPlus, by the licensed professional engineering Institution that you have chosen to apply for professional registration(s) through.

2.3 What we use your personal data for?

The personal data we collect will be used for the following purposes:

• To create a record of your professional registration(s) on the National Register which includes automatically assigning a unique registration number.
• To generate a certificate which confirms your registration(s) with the Engineering Council.
• To maintain the data in your record to ensure that it is accurate and up to date via regular data reconciliations between the licensed professional engineering Institution that you are registered through and the Engineering Council.
• For statistical generation, reporting and analysis of the data held on the National Register. All reports are anonymised so that they do not contain any personal data.
• To provide registration status information (e.g. active as in currently registered or inactive if the registration has lapsed) via confirmation with the Registration team, or via the RegCheck online tool, to any person or organisation (engineering organisation, regulatory authority, recipients of services, e.g. employer, client) having a legitimate need for seeking verification, or access to the required information to locate a specific record in RegCheck.
• As a sample record used during the license review process in relation to the professional engineering institution(s) that you registered through.

2.4 What is the basis for processing your data

Our basis for processing your personal data is Legitimate Interest for the purposes of facilitating your registration(s) and all associated processes as outlined in 2.3.

2.5 Special or sensitive data

The Engineering Council does not collect or process special categories of personal data or sensitive data in relation to registrants such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.

3. Consent

There is no requirement for your consent to process your personal data as specified in this Notice unless it is outside the basis of Legitimate Interest.

4. Sharing your data

The Engineering Council may pass your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:

5 Retention

The Engineering Council will continue to hold the record of your registration whether current or lapsed indefinitely. However, files containing your data received from the Licensed Professional Engineering Institution(s) you are registered through in relation to the processing activities described in 2.3 will retained for a period of 5 years plus the current year. After such time these files will be securely disposed of.

6.Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you.
• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
• Right to be forgotten – in certain circumstances you may ask for the data we hold about you to be erased from our records.
• Right to restriction of processing – where certain conditions apply you may have the right to restrict the processing.
• Right of portability – you have the right to have the data we hold about you transferred to another organisation.
• Right to object – you have the right to object to certain types of processing such as direct marketing.
• Right to object to automated processing, including profiling – you also have the right to object to the legal effects of automated processing or profiling.

If we receive a request from you to exercise any of the above rights we will forward them on, as appropriate, to any third party involved (as stated in section 4 above) in the processing of your personal data.

7. Subject Access Request

A Subject Access Request form and copy of the procedure can be requested by emailing dpo@engc.org.uk 

Subject access requests may be forwarded on, where appropriate, to any third party involved (as stated above, where applicable) in the processing of your personal data.

8. Complaints

In the event that you wish to make a complaint about how your personal data is being processed by the Engineering Council (or third parties as described in 4 above), you have the right to lodge a complaint; 

• directly with the Engineering Council’s data protection representative; and/or
• the Information Commissioner’s Office

9 Data Security

All data held or processed by the Engineering Council is held in a secure server managed by the Engineering Council.

10. Changes to this Privacy Notice

We reserve the right to update this privacy notice at any time, and we will notify you if there is a substantial change in the way we process your data. We may also notify you in other ways from time to time about the processing of your personal data.