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Registrant privacy notice

1. Who we are

The Engineering Council is the UK regulatory body for the engineering profession. The Engineering Council is a registered charity, number 286142, whose registered office is 10 Lower Thames Street, London, EC3R 6EN.



‘Licensed professional engineering institution’ – a professional engineering institution that has satisfied the Engineering Council’s requirements to allow them to assess and submit candidates for inclusion on the National Register of professional engineers and technicians.

‘National Register’ – a secure database that is used and accessed only by authorised Engineering Council staff in order to facilitate the registration of individuals.

‘RegPlus’ – a secure online portal that is used and accessed only by authorised Engineering Council staff and authorised Licensed Professional Engineering Institution staff to allow the transfer of data, in order to facilitate registration with the Engineering Council.

‘RegCheck’ - an online registration verifications tool available on the EngC website

1.1 Contact details

The person responsible for data protection matters at the Engineering Council can be contacted by:

2 Personal Data

2.1 What is personal data?

Personal data is any information that can be used to identify an individual.

2.2 What personal data do we collect?

The personal data that the Engineering Council collects and processes about you is:

Personal data supplied by you Personal data supplied by someone else
N/A Forename(s) and surname
  Date of birth
  Email address
  Institution membership number


Please note that the above data is submitted to us via RegPlus, by the licensed professional engineering Institution that you have chosen to apply for professional registration(s) through.

2.3 What we use your personal data for?

The personal data we collect will be used for the following purposes:

2.4 What is the basis for processing your data

Our basis for processing your personal data is Legitimate Interest for the purposes of facilitating your registration(s) and all associated processes as outlined in 2.3.

2.5 Special or sensitive data

The Engineering Council does not collect or process special categories of personal data or sensitive data in relation to registrants such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.

3. Consent

There is no requirement for your consent to process your personal data as specified in this Notice unless it is outside the basis of Legitimate Interest.

4. Sharing your data

The Engineering Council may pass your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:

Organisation Purpose
The licenced professional engineering Institution(s) you are registered through.

To facilitate your professional registration(s).

This includes the ability to view in read only format data related to your professional registration(s). This data does not include your address or email address.

Other licenced professional Engineer Institutions (for a full list please refer to the Engineering Council website) To facilitate the transfer of registration from one licensed professional engineering institution to another.
This includes the ability to view in read only format data related to your professional registration(s). This data does not include your address or email address.
Third Party IT support companies. In relation to the maintenance and development of the National Register.


5 Retention

The Engineering Council will continue to hold the record of your registration whether current or lapsed indefinitely. However, files containing your data received from the Licensed Professional Engineering Institution(s) you are registered through in relation to the processing activities described in 2.3 will retained for a period of 5 years plus the current year. After such time these files will be securely disposed of.

6.Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:


If we receive a request from you to exercise any of the above rights we will forward them on, as appropriate, to any third party involved (as stated in section 4 above) in the processing of your personal data.

7. Subject Access Request

A Subject Access Request form and copy of the procedure can be requested by emailing 

Subject access requests may be forwarded on, where appropriate, to any third party involved (as stated above, where applicable) in the processing of your personal data.

8. Complaints

In the event that you wish to make a complaint about how your personal data is being processed by the Engineering Council (or third parties as described in 4 above), you have the right to lodge a complaint; 


The details for each of these contacts are: 
Supervisory authority contact details Data protection representative contact details
Information Commissioner's Office Data Protection Representative

Wycliffe House

Engineering Council

Water Lane

10 Lower Thames Street







0303 123 1113

020 3206 0500



9 Data Security

All data held or processed by the Engineering Council is held in a secure server managed by the Engineering Council.

10. Changes to this Privacy Notice

We reserve the right to update this privacy notice at any time, and we will notify you if there is a substantial change in the way we process your data. We may also notify you in other ways from time to time about the processing of your personal data.

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