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Personal Data

What is personal data?

Personal data is any information that can be used to identify an individual.

What personal data do we collect?

Dependent on the nature of the complaint, the personal data that the Engineering Council collects and processes about you could include:

What we use your personal data for?

The personal data we collect will be used for the following purposes:

What is the basis for processing your data

The processing of your personal data by the Engineering Council is conducted on the basis of legitimate interest in order to facilitate processes as outlined in "What we use your personal data for".

Special or sensitive data

The Engineering Council may collect or process special categories of personal data or sensitive data depending on the nature of the complaint, such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.


By consenting to this privacy notice, you are giving the Engineering Council permission to process your personal data specifically for the purposes identified above.

You may withdraw consent to the Engineering Council processing your personal data at any time by contacting the Engineering Council’s Data Protection representative and requesting a form. However, if you withdraw your consent, we would not be able to investigate your complaint.

Sharing your data

The Engineering Council will not share your personal data with third parties, without first obtaining your consent.


The Engineering Council will continue to hold the record of your complaint for a period of 6 years. After such time these files will be securely disposed of.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Subject Access Request

A Subject Access Request form and copy of the procedure can be requested from or by writing to the Engineering Council’s Data Protection Representative at the address given below.

Any of the above requests, if received, will be forwarded on, as appropriate, to any third party involved (as stated in 4 above) in the processing of your personal data.


In the event that you wish to make a complaint about how your personal data is being processed by the Engineering Council (or third parties as described in "Sharing your data" above), you have the right to lodge a complaint;

The details for each of these contacts are:


Supervisory authority contact details

Data protection representative contact details

Contact Name:

Information Commissioner's Office

Data Protection Representative

Address line 1:

Wycliffe House

Engineering Council

Address line 2:

Water Lane

5th Floor Woolgate Exchange

Address line 3:


25 Basinghall St

Address line 4:



Address line 5:





0303 123 1113

020 3206 0500

Data Security
All data held or processed by the Engineering Council is held on a secure document management/storage system or in the case of paper records, in locked cupboards.

This privacy notice can be downloaded, saved or printed as a pdf

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