Engineering Council
Professional Affiliate Data Statement
Professional Affiliate Data Statement:
What is personal data?
Personal data is any information that can be used to identify an individual
Data we request
The Engineering Council request data from organisations seeking Professional Affiliate status and Professional Affiliates that need to have their status re-approved every five years. A submission of data can include, but is not limited to:
Governance
- Code of Conduct and Disciplinary Procedure
- An appeals procedure for unsuccessful applicants for membership
- Annual Reports for the previous three years
- Strategic plan
- Risk Register
- The Terms of Reference for those committees concerned with engineering and/or registration
Management
- Reports of Internal audit conducted for the last three years
- Current staff organisation and committee structure chart
Membership activities
- Evidence to show these are aligned with the aims of Engineering Council, e.g. the promotion of engineering
CPD
- Policies and procedures dealing with CPD
Registration agreements
- A copy of the signed agreement
- Documents relating to the involvement of the Professional Affiliate in the registration process
A submission will be asked for every five years by the Licensing team. In between times the Engineering Council may ask for further information regarding any outstanding actions which may be updated versions of the documents listed above.
Engineering Council do not specifically ask for personal data within the submission, therefore organisations / Professional Affiliates should redact personal data before sending the submission. If the personal data is not redacted, the Engineering Council do not take responsibility for this being provided.
Sharing your data
The Engineering Council will pass your data such as submission documentation to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:
| Third Parties | Purpose |
| Volunteers | To share information in relation to the organisation seeking to obtain Professional Affiliate status and while holding this status |
| IT support companies | In relation to the maintenance and development of the Partner Portal and SharePoint |
The Engineering Council will not pass on your personal information to any other organisation.
Retention
The Engineering Council will retain a submission of data for six years, which is until your Professional Affiliate status will be reviewed again.