Mutual recognition agreement privacy notice

Who we are

The Engineering Council is the UK regulatory body for the engineering profession. The Engineering Council is a registered charity, number 286142, whose registered office is 10 Lower Thames Street, London, EC3R 6EN.

Contact details

The person responsible for data protection matters at the Engineering Council can be contacted by:

Email: dpo@engc.org.uk
Post: To the above address
Telephone: 020 3206 0500

What is personal data?

Personal data is any information that can be used to identify an individual.

What personal data do we collect?

The personal data that the Engineering Council collects and processes about you is:

Personal data type supplied by you:

Forename(s) and surname
Engineering Council's registration number
Licensed Professional Engineering Institution (PEI) membership number
Email address
Telephone number
Academic qualifications

What we use your personal data for?

The personal data we collect will be used for the following purposes:

To submit your application for registration under the Mutual Recognition Agreements (MRA)
To create a record of your application
For statistical generation, reporting and analysis of the data held on the International Register. All reports are anonymised so that they do not contain any personal data

What is the basis for processing your data?

The processing of your personal data by the Engineering Council is conducted on the basis of legitimate interest in order to facilitate your application under the Mutual Recognition Agreement and all associated processes outlined above.

Special or sensitive data

The Engineering Council does not collect or process special categories of personal data or sensitive data such as race, ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, etc.

Consent

There is no requirement for your consent to process your personal data as specified in this Notice unless it is outside the basis of Legitimate Interest.

Sharing your data

The Engineering Council may pass your personal data to the following third parties, without first obtaining your consent, for the following purpose(s) as part of our processing activities:

Organisation	Purpose
AIPE	To initiate the process of professional registration in Spain under the MRA
AQPE	To initiate the process of professional registration in Cataluña under the MRA
Idaho Board	To provide the Idaho Board with a letter confirming your professional registration and good standing for application under the Comity Provision
KIVI	To initiate the process of professional registration in the Netherland under the MRA
Ordem Dos Engenheiros	To initiate the process of professional registration in Portugal under the MoU

Retention

The Engineering Council will continue to hold the record of your application indefinitely.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

Right of access – you have the right to request a copy of the information that we hold about you
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete
Right to be forgotten – in certain circumstances you may ask for the data we hold about you to be erased from our records
Right to restriction of processing – where certain conditions apply you may have the right to restrict the processing
Right of portability – you have the right to have the data we hold about you transferred to another organisation
Right to object – you have the right to object to certain types of processing such as direct marketing
Right to object to automated processing, including profiling – you also have the right to object to the legal effects of automated processing or profiling
Right to judicial law - in the event that the Engineering Council refuses your request under rights of access, we will provide you with the reason why. You have the right to complain

If we receive a request from you to exercise any of the above rights, we will forward them on, as appropriate, to any third party involved (as stated above) in the processing of your personal data.

Subject Access Request

A Subject Access Request form and copy of the procedure can be requested by emailing dpo@engc.org.uk.

Subject access requests may be forwarded on, where appropriate, to any third party involved (as stated above, where applicable) in the processing of your personal data.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by the Engineering Council (or third parties as described above), you have the right to lodge a complaint: